Manual Work to AI Automation · Diagnostic

Legacy System Workflow Waste Audit

A short check on the manual work that AI tools could realistically take on today. Three minutes, on this page. No login needed. The on-page result is always free.

1. Your business in three lines

Results and the PDF report will be shown in this currency.
Total headcount, full-time and part-time.
For context only, not used in the calculation.
Salary plus benefits and overhead, divided by working hours.

2. Map the manual workflows

For each workflow your team does, enter the rough total hours per week across everyone. Leave at zero if it does not apply. We apply a conservative, real-world replacement factor to each workflow automatically.

Data re-entry between systems
Copying customer info, orders, invoices, or shipment details from one system to another by hand.
AI takes on: 75% of this work
hrs/wk
Reports and reconciliation
Pulling data into spreadsheets, reconciling figures across systems, hand-built weekly or monthly reports.
AI takes on: 60% of this work
hrs/wk
Email and message drafting
Routine customer responses, supplier emails, or internal updates that follow predictable patterns.
AI takes on: 50% of this work
hrs/wk
Document classification and routing
Sorting incoming PDFs, emails, forms, scans, or applications into the right place or queue.
AI takes on: 70% of this work
hrs/wk
Information search
Hunting for past contracts, customer history, product specs, or policies across files, inboxes, and shared drives.
AI takes on: 65% of this work
hrs/wk
Approvals and routine decisions
Reviewing invoices, expense reports, leave requests, purchase orders, or other approvals that mostly follow rules.
AI takes on: 40% of this work
hrs/wk
Result

What AI could realistically take on

Updates live as you type.

0
Hours / week saved
$0
Per year saved
0
Full-time Equivalent

Where the saving comes from

No workflows entered yet
Enter at least one workflow above to see your result.

Get the full breakdown by email.

Enter your details to receive the detailed PDF report — a per-workflow savings analysis and 90-day automation plan you can share with your team.

  • ✓Per-workflow savings detail
  • ✓AI replacement assumptions
  • ✓90-day automation plan
  • ✓Recommended starting workflow
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This audit is a planning guide, not a quote. Replacement factors are conservative, real-world estimates of what AI tools can handle today. Actual results depend on your specific systems, data, and team.